Facilities Associate

Join a Legacy of Innovation 110 Years and Counting!

Daiichi Sankyo Group is dedicated to the creation and supply of innovative pharmaceutical therapies to improve standards of care and address diversified, unmet medical needs of people globally by leveraging our world-class science and technology. With more than 120 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 16,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. In addition to a strong portfolio of medicines for cardiovascular diseases, under the Group’s 2025 Vision to become a “Global Pharma Innovator with Competitive Advantage in Oncology,” Daiichi Sankyo is primarily focused on providing novel therapies in oncology, as well as other research areas centered around rare diseases and immune disorders.   

Responsibilities

- Amenities and Events

- Responsible to make on the spot decisions while performing room setup/breakdowns.
- Triage on the spot issues assigning appropriate tasks to facilities coordinators
- Support Amenities and Events requests as needed, including monitoring assistance and other tasks related to meeting rooms, cafeteria, fitness center, coffee bar, and pantries
- Support the leader of Facilities Services with managing outlook conference room calendars for entire building
- Backup to leader of Facilities Services on large scale event meetings, collaborating with other departments to ensure smooth large scale hybrid meetings
- Facilities Services

- Support and execute facilities and maintenance tasks
- Support and manage movement of furniture as needed
- Manage reconciliation of purchase card reports for vendors
- Backup to leader of Facilities Services on desk registration system
- Backup to leader of Facilities Services for FDA inspections
- Manage Facilities home page on intranet, review content regularly, upload new documents and remove out of date ones.
- Create and maintain budget spend sheets for Facilities vendors
- Manage the Facilities mailbox, responding to messages and assigning requests as required
- Coordination and Support

- Coordinate with leader of Facilities Services to determine project related daily/weekly tasks and responsibilities
- Track and prioritize daily and weekly tasks, escalate issues to Manager
- Run reports to monitor and track service tickets
- Provide ad hoc support to leader of Facilities Services as needed
- Report and escalate issues to leader of Facilities Services
- Provide a high level of customer service to internal and external customers through approachable and proactive attitude
- Provide support for leader of Facilities Services on building management tasks
- Backfill leader of Facilities Services on projects as needed
- Security, Protocol and Reception

- Partner with Security to support coverage for Reception at the front desk, including the greeting of visitors and employees, management of deliveries, and answering phones when needed
- Partner with Security to facilitate and execute emergency management and safety procedures
- Support Security manager with security badge creation.
- Provide training when necessary for new receptionist staff.
- Triage tickets from facilities mailbox to security team as needed

Qualifications: Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.
Education Qualifications (from an accredited college or university)

- High School Diploma required
- Bachelor's Degree preferred Experience Qualifications

Experience
- 4 or More Years experience in Facilities Services required
- 1 or More Years experience in a Corporate environment preferred
Physical RequirementsAble to lift and move boxes weighing up to 50 pounds 25%% of Time

Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.