Senior Payroll Analyst in Basking Ridge at Daiichi Sankyo

Date Posted: 1/18/2023

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Basking Ridge
  • Experience:
    Not Specified
  • Date Posted:
    1/18/2023
  • Job ID:
    R1478

Job Description

Summary


Working in a dynamic team environment, this role will manage payroll operations and related supporting functions. Specific activities include the preparation and processes of complex multistate bi-weekly and off-cycle payrolls, planning and executing year-end activities, auditing and analyzing payroll-related data, applying critical thinking skills in researching and resolving payroll-related issues, proactively escalating when needed and to the appropriate parties, providing both best-in-class customer service to employees and partnership and collaboration with keys partners in other Departments, and maintaining the payroll and PTO/time systems. This individual must have acute attention to detail, ability to multitask effectively and work within strict deadlines while maintain confidentiality of all employee records and transactions.

Responsibilities

- Payroll Operations

- With limited supervision, manages the activities to process the bi-weekly and off-cycle payrolls for US and Canadian employees
- Participates and preforms year-end activities to ensure year-end forms (W-2) and report are generated timely and accuracy. Manages daily Workday data files for new hires, terminated employees, pay changes, employee status, state changes, time information, and other employee data.
- Analyze the data files for completeness and reasonableness before processing. Audit information against payroll register, collaborate with HR/Workday IT resources to resolve system rejections or missing/incomplete data daily
- Analyze various payment files; calculate, review, verify and post a variety of complex payroll data such as gross pay, retirement, contract repayments, retroactive payments, hours, tax information and leave; balance, reconcile and submit payrolls for check processing, audit against payroll register, coordinate with departments on questionable data/corrections.
- Collaborate with HR third-party relocation vendor, report YTD taxable earnings, and update employee wage information quarterly. Analyze files submitted for completeness, audit updates to the payroll register, review state tax information for accuracy and appropriate processing, and establish quarterly and year-end reconciliations.
- Analyze and reconciles vendor specific qualified and non-qualified retirement elections made by employees, audit elections against payroll register and verify requested percentages calculated, partner with the vendor to resolve any missing/incorrect data, streamline processes, and enhance files.
- Produce monthly pay files for non-qualified retirement distributions. Analyze T Rowe Price generated files and confirm appropriate state tax coding is applied, supplemental withholding amounts are calculated, and audit pay files against payroll registers.
- Collaborates with new hires to collect prior employer retirement contributions and update employee accumulators to safeguard IRS limits are not exceeded.
- Analyze payroll generated reports and transmit payroll to ADP mainframe for processing within payroll deadlines.
- Analyzes qualified and non-qualified retirement account totals, audit against finalized payroll registers, reconcile T Rowe Price reported totals, partner with vendor to correct any discrepancies in contributions and totals, approve funding requests, provide information to accounting and other departments as required.
- Provide training to new hires within the ADP system and partner with Talent Acquisition to provide a successful on boarding experience.
- Responsible for day-to-day payroll system support, including interfaces to external vendors, developing and overseeing automated and review controls, and driving compliance with new business processes in the field. Collaborate with the HR teams on data integrations


- PTO and Time Recording Management:

- Oversees the PTO and time recording operations and manages the eTime system.
- Evaluates, design, and implement enhancements and modifications for new business requirements and process improvements.
- Develops, maintains, and processes reports for the various business stakeholders in Finance, HR, and RD Project Time
- Responds to PTO and Time reporting requests by creating ad hoc analysis
- Leads extensive employee interactions for training and systems support for PTO and time recording
- Manages and monitors employee time and attendance records, sign-offs, schedule corrections, and employee status corrections
- Maintains annual creation of Company Holiday schedule codes and assignation to pay codes


- Auditing, Reporting and Analysis

- Leads the payroll reporting processes by collaborating with various departments and regulatory agencies, analyzing their business requirements, and designing and developing reports through various software reporting tools.
- Establishes taxable wage reports for federal, state, and other regulatory audits.
- Examines and performs data audits to ensure data accuracy, researches data errors, and resolves issues with data inaccuracies.
- Establishes local tax accounts while maintaining accurate state tax coding. Coordinates with local agencies and ADP Tax to resolve any discrepancies, and provide reporting.
- Collaborates with various departments to format, analyze and process year-end data for imputed income reporting and update employee W2 statements.
- Develop, analyze, and review reporting tools to compare W2 taxable information against final W2 statements.
- Audit wage and tax registers quarterly, make prior quarter adjustment files and streamline year-end tax analysis processes.
- Create and maintain a 360 report for qualified and non-qualified retirement plan elections, system calculated contributions and IRS limits, audit special calcs within the payroll system, and make necessary adjustments.
- Create monthly non-qualified distributions and provide reporting to the benefits department on a quarterly basis.
- Create and maintain a health care deduction audit report, update new deduction codes, audit benefit deductions, and distribute to the benefits team and OneSource biweekly.
- Create and maintain a report for R D reporting state wage information quarterly for the R D Orphan Drug Tax Credit.
- Establish, analyze, and update multiple reports for annual worker compensation audits and partner with internal departments to provide all necessary information to the vendor.
- Create reporting tools to aid in implementing and auditing multistate taxing, provide reporting information to HR as needed.


- System Support and Others

- Assist in the development of new business processes and controls
- Strong understanding of Payroll-HR processes and data to ensure correct and efficient integration of Payroll-HR systems.
- Keep current on Payroll-HR system trends with a working knowledge of Payroll-HR Systems and process best practices
- Research, study, and analyze payroll issues, while ensuring proper payroll administration
- Drive continuous improvement throughout the payroll department that reduces process cost, increases productivity and improves service levels, partnering with other departments where necessary
- Leads or participates special projects and other assignments.


- Payroll Records Management

- Maintains all documents involved in the processing of a given pay period and taxation records in a secure and confidential manner
- Ensures documents are verified as audited and attributable to a specific team member
- Coordinates with departmental records manager to ensure files are kept and destroyed per company record management policies and procedures.


Qualifications: Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.


Education Qualifications (from an accredited college or university)

- High School Diploma required
- Bachelor's Degree Degree in Business, Accounting or Finance or commensurate experience preferred


Experience Qualifications

- 4 or More Years relevant work experience, specifically Corporate Payroll experience required Licenses and Certifications
- Certified Payroll Professional (CPP)-APA within 1 Year preferred


Travel


Ability to travel up to 5% Attend external meeting and events