Sr. Administrative Assistant, Global QA GMP

Join a Legacy of Innovation 110 Years and Counting!

Daiichi Sankyo Group is dedicated to the creation and supply of innovative pharmaceutical therapies to improve standards of care and address diversified, unmet medical needs of people globally by leveraging our world-class science and technology. With more than 100 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 15,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. Under the Group’s 2025 Vision to become a “Global Pharma Innovator with Competitive Advantage in Oncology,” Daiichi Sankyo is primarily focused on providing novel therapies in oncology, as well as other research areas centered around rare diseases and immune disorders.

JOB SUMMARY

The incumbent shall act as a highly organized, proactive, and professional Executive Administrative Assistant to provide comprehensive support to leaders and members of GMP Quality Assurance team and will serve as the primary point of contact for internal and external stakeholders, manage the day-to-day administrative functions, and ensure timely and smooth operations in a fast-paced environment. This position has advanced skills in technology systems, including word processing software and data management software, and business emailing software as well as intermediate skills in database and research tools.

This role requires exceptional communication skills, discretion, critical thinking skills, and the ability to multitask effectively. This position makes independent decisions and overcomes challenges using experience and resourcefulness and may lead lower levels in prioritizing and distributing work

Responsibilities for the role shall include, but not limited to, the following:

• Administrative support
• Communication
• Office and Project Management
• Contract processing, Agreements, and Payment Management
• Problem-solving

RESPONSIBILITIES

Administrative support:  Manage and maintain executive calendars, including scheduling meetings, appointments, travel arrangements, preparing expense reports and process invoices. Prepare and organize meeting agendas, materials, and minutes. Collecting materials needed for meetings and other projects as requested. Handle confidential and sensitive information with discretion. Independently prepares and maintains important files.

Communication:  Act as a liaison between the executive team and internal/external stakeholders. Screen and prioritize emails, phone calls, and other correspondence. Draft, proofread, and edit reports, presentations, and communications when necessary. Organize meetings, support note taker activities and ensure meeting logistics are in place to support internal and external meetings. Provide support to external visitors and related needs. Edit, drafts, and produces internal and external communications; independently completes mailings which may include mass merges from database software reports.

Office and Project Management: Assist with the coordination and execution of special projects. Track progress and ensure deadlines are met. Provide research and data analysis as needed. Ensure the executive office is well-organized and equipped with necessary supplies. Oversee the coordination of events, conferences, and team activities. Creates and proofs packets of information; develops documents using word processing and database tools.

Agreement and Payment Management: Assist in reviewing, processing, managing, and tracking contracts and agreements and confidentiality agreements. Coordinate with legal and finance teams to ensure timely processing of documents. Monitor and manage payment schedules, approvals, and reimbursements. Ensure compliance with organizational policies and procedures related to agreements and payments.

Problem Solving: Proactively identify and resolve administrative issues. Anticipate the needs of executives and take steps to address them.

QUALIFICATIONS

Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.

Education Qualifications (from an accredited college or university)

• A high School diploma or equivalent required
• Associate's Degree or BS Degree preferred

Experience Qualifications

• Minimum 7 years’ experience in an executive support or similar role.
• Strong preference for someone with pharmaceutical industry experience supporting senior leaders within Quality or related function.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools (e.g., MS Teams, SharePoint, Google Workspace, and other tools) and contract management required.

Competencies Required

• Exceptional organizational and time-management skills.
• Effective written and verbal communication abilities.
• Ability to handle multiple priorities and high level of discretion and professionalism.
• Effective interpersonal skills and multi-cultural /intercultural awareness; able to negotiate and build consensus for plans and priorities and able to develop effective relationships through collaboration. Forges strong working relationships with all colleagues and stakeholders.
• Demonstrated ability to proactively predict and resolve complex problems, think strategically and tactically, generate solutions to complex problems and build consensus across the global organization. Able to generate insights and leverage learnings at the individual, team and functional level.
• Possesses the ability to influence without the authority.
• Expert in conflict management and navigating through disagreements.

TRAVEL

Possibility of 5% travel some overnight

Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.