Meetings & Events Business Partner

Join a Legacy of Innovation 125 Years and Counting!

Daiichi Sankyo Group is dedicated to the creation and supply of innovative pharmaceutical therapies to improve standards of care and address diversified, unmet medical needs of people globally by leveraging our world-class science and technology. With more than 125 years of scientific expertise and a presence in more than 20 countries, Daiichi Sankyo and its 18,000 employees around the world draw upon a rich legacy of innovation and a robust pipeline of promising new medicines to help people. In addition to a strong portfolio of medicines for cardiovascular diseases, under the Group’s 2025 Vision to become a “Global Pharma Innovator with Competitive Advantage in Oncology,” Daiichi Sankyo is primarily focused on providing novel therapies in oncology, as well as other research areas centered around rare diseases and immune disorders.   

Summary

This role is responsible for the management of meetings. This role involves managing meetings and events for assigned functions, serving as an essential member of the Meetings & Events group, and acting as key partner to assigned functional areas. Responsibilities include proactively assessing business needs, forecasting meeting requirements, providing budget guidance, ensuring compliance, and offering consultative feedback on meeting functions. Collaborate closely with business stakeholders to develop comprehensive quarterly and annual budget plans aligned with meeting objectives and financial strategies. This position will have oversight for our 3rd party vendors supporting aligned meetings. This position is accountable to ensure all HCP events/engagements are compliant with our policies including Aggregate Spend. Responsible for the accuracy of the HCP Aggregate Spend data and timeliness associated with the reports including the 100% audit of all HCP engagements. Additionally, this position will be responsible for the full planning/managing of meetings.

Responsibilities

- Stakeholder Engagement and Customer Relations

- Develop and maintain relationships with aligned stakeholder /business owners, collaborating closely to align ME team in support of the business’ strategic objectives and evolving requirements.
- Support stakeholder priorities and initiatives by collaborating to develop annual business plans for meetings, including budgeting and forecasting.
- Facilitate discussions with the stakeholder to either validate or adjust tactical plans using forecasting and actualized data.
- Facilitate annual feedback sessions cross functionally within the business and propose and implement enhancements based on the feedback received. Leverage opportunities, sharing market trends insights with stakeholders for potential application to their strategies or ME overall processes.
- Re-educate and identify training opportunities for stakeholders as required.

- Vendor Management
Overall day to day management of the 3rd party meeting planners executing DS ME activities. Including monitoring adherence to compliance with proper procedures and policies in meeting planning. This position is responsible for executing against the Meetings and Events (ME) strategies and initiatives. Including but not limited to:

- Preferred partner programs for hotels, AV/Production, and ground transportation.
- Gather all pertinent meeting information including budget for individual meetings.
- Manage and influence site selection, contracting and negotiation process for the venue.
- Oversees the timeline for planning the meeting, travel and meeting onsite.
- Ensure that the business and those who are planning meetings are following the appropriate procedures, policies, and meeting costs are aligned with the approved budgets.
- Weekly touch base with 3rd party planners to review all aspects of the meeting.
- Identifies training sessions for 3rd party vendor new hires on meeting planning protocols. Additionally, accountable for final reconciliation, budget reporting, and survey.
- Ensures all data is accurate and captured in meeting management software.
For complex and high touch meetings this position will participate from the time a meeting is requested, to the selection of the venue, weekly planning meetings, budget updates and be onsite, at the meeting when necessary.

- Monitoring Compliance
Ensure that those within the functional area who are planning meetings are following the appropriate procedures, policies and that the meeting costs are aligned with the approved budgets. Ensure that HCP meetings are compliant. Accountable for the accuracy of all data, recorded and managed in meeting management software, with prompt identification and correction of errors within predetermined timelines. Accountable that all meeting audit folders are complete and 100% accurate. Accountable that HCP spend data is 100% accurate by conducting audit of data and meeting folders. Educate stakeholders, if necessary, on the required Meetings Events processes, in particular HCP meetings, to ensure meetings are compliant and data is accurate.

Qualifications: Successful candidates will be able to meet the qualifications below with or without a reasonable accommodation.

Education Qualifications (from an accredited college or university)

- Bachelor's Degree in Business, Marketing or commensurate experience preferred

Experience Qualifications

- 4 or More Years in the “Meeting and Events Planning” or “Meeting Management” profession required
- 1 or More Years related work in Pharma industry preferred
- people management experience preferred

Licenses and Certifications

- Certified Meeting Professional (CMP) preferred

Travel

Ability to travel up to 30%

Daiichi Sankyo, Inc. is an equal opportunity/affirmative action employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Salary Range: